Quotes & proposals
Quotes built from your real prices, materials and labour, sent as a clean proposal and signed online.
Custom operations software
Software built around the way your business works.
Quoting, scheduling, job tracking, inventory, bookings and payments for owner-led businesses in any industry. We build what you need, leave out what you don't, and host it in Canada. Pricing is set around how your business earns, with no per-seat fees.
The problem with off-the-shelf
Generic software, specific business.
Most small businesses end up running on tools designed for someone else, then patching the gaps with spreadsheets, whiteboards and memory.
Built for everyone
Big platforms try to serve every kind of business at once. You get dozens of features you'll never touch and still miss the one your workflow depends on.
Priced per seat, every month
Subscriptions charge the same in your slowest month as your busiest, often billed annually, with extra fees for every person you add.
You bend to the software
Your quoting, scheduling and payment process gets reshaped around someone else's template, and your team works around what doesn't fit.
What we build
The system your business actually runs on.
Every build is different. These are the pieces most of them are made from.
Scheduling & dispatch
Jobs, bookings, crews and equipment on one calendar, with conflicts caught before they happen.
Jobs & work orders
Every job tracked from order to completion, with checklists, photos and sign-off at each step.
Inventory & materials
What you have, what's committed and what to reorder, tied to the jobs that use it.
Invoicing & payments
Deposits, progress payments and final invoices sent automatically, with online payment and reminders.
Dashboards & client portals
The weekly numbers for you, and a clean portal for your customers to approve, pay and follow along.
Industries
Different businesses, the same questions.
Where does work get stuck? What gets typed twice? What do you only find out when it's too late? The answers look different in every industry. Here's the kind of thing we build for each.
Events & hospitality
- Enquiries, holds and bookings
- Floor plans and seating charts
- Deposits and payment schedules
- Event orders and run sheets
Trades & manufacturing
- Quotes with materials and labour
- Work orders and shop scheduling
- Material and inventory tracking
- Job costing by project
- Quality checklists and sign-offs
- Delivery and install scheduling
Field & home services
- Online booking and instant quotes
- Crew dispatch and routes
- Job checklists and site photos
- On-site sign-off and invoicing
- Recurring service plans
- Equipment and vehicle tracking
Professional services
- Client intake and onboarding
- Project tracking and deadlines
- Time tracking and billing
- Document requests and e-signatures
- Client portals
- Team capacity planning
Retail, food & beverage
- Inventory and reordering
- Supplier and purchase orders
- Staff scheduling
- Prep and production lists
- Daily sales and waste reporting
- Customer lists and loyalty
Something else?
If your business runs on spreadsheets, whiteboards and one person's memory, it can probably run better. Tell us how it works today and we'll tell you honestly whether a custom system makes sense.
Describe your business
How pricing works
Priced around how you earn. Never per seat.
Every business earns differently, so pricing is set for each client and agreed in writing before any work starts.
When payments run through your system, such as bookings, deposits or online orders, you usually pay a small percentage of what it processes instead of a monthly software bill. A slow month costs you less, and our incentives line up with yours.
When they don't, for example when you invoice from your accounting software, we quote a fixed price for the build and for ongoing support.
Either way there are no per-seat fees, so adding people never costs more. Your agreement spells out the price, what's included, and how you can leave with your data if you ever want to.
See how commission compares with a subscription in a seasonal business
Data residency
Your data stays in Canada.
Most popular business platforms are American companies, and your customer list, orders and payment history often live on servers in the United States. The systems we build keep that data in Canadian data centres by default, handled under Canadian privacy law.
That's one less question when a larger customer, a school board or a government office asks where their information lives.
How a build runs
Six phases, all visible in your portal.
You'll always know where your build is, what's next and what we need from you.
- 01
Discover
We walk through your business from first enquiry to final invoice and agree on what the first version must do.
- 02
Design
Screens, flows and data laid out for your approval before anything is built.
- 03
Build
Working software, shown to you as it comes together. You approve each milestone in the portal.
- 04
Test
Your team tests a working prototype right in your portal: a quote, a job, a change, a payment. Anything that doesn't work gets flagged in a click.
- 05
Launch
We move your data across, train your team and go live at a quiet moment.
- 06
Support
Fixes and improvements as your business changes. Open a support ticket from your portal any time and follow it to resolution, with reply times you can count on.
Questions
Frequently asked.
Do you only build for event businesses?
No. Events and hospitality is where our experience runs deepest, but the same approach works for trades and manufacturers, service companies, professional firms and retailers.
How much does a custom system cost?
It depends on what your system needs to do, how your business takes payments and the volume that runs through it. Send a proposal request and you'll get a clear price in writing before any work starts.
How long does a build take?
It depends on scope. You'll get a timeline with dated milestones before we start, and you can follow progress and test prototypes in your portal.
Can it connect to the tools I already use?
Usually, yes. Accounting, calendars, email marketing and payment tools with an integration or API can be connected, so information flows without re-typing.
Who owns my data?
You do. Your customer list, jobs and history belong to your business, and you can export them.
Where is my data stored?
In Canada. The systems we build store their data in Canadian data centres by default and follow Canadian privacy law. Card payments are handled by the payment provider, which processes card details itself.
What would your business look like with software that fits?
Tell us how you run things today and we'll send a proposal, or tell you honestly if a custom system doesn't make sense yet.